If you are considering renting a photocopier, read about the different factors that will affect what you get from your model, and how much you pay on average for small, medium and large volume machines.
Rental schemes in the UK are based on the volume of photocopying that your business requires, as well as any additional features you may need from your machine.
Rental photocopiers are usually classed as low, medium, or high volume. In order to get the best deal for your office needs, you should first determine what volume of photocopying you will require each month. Most rental companies will discuss the needs of your business before you make a decision to ensure that you get the best option.
Look carefully at the features that are on offer before making a decision. It may be more cost effective to rent a photocopier that can replace a separate fax machine, scanner and printer because of the benefits to renting a photocopier. For instance, you can upgrade your photocopier throughout your rental period, which will keep you up-to-date with technology and can replace multiple items of office equipment.
Cost of Buying vs. Renting a Photocopier
A middle of the road, black and white photocopier will cost around £100 per month to rent, including ink and maintenance agreement.
The same photocopier would usually cost around £2000 to purchase outright, excluding ink and maintenance. In order to break even on the purchase cost alone, you would have to keep the copier for two and a half years, and that doesn't even factor in the cost of ink and repairs; it could be at least four years before you break even officially.
On a whole of life basis, it is clear that it takes many years to make buying a photocopier worthwhile. Renting a photocopier is undeniably cheaper and more convenient in the short and medium term.